NCTV is hiring a part-time Executive Assistant 

Reports To: Director of Programming

Position Overview:

NCTV’s Executive Assistant plays a vital role in supporting the daily operations of Nantucket Community Television, ensuring smooth communication, efficient workflows, and a welcoming environment for staff, members, and the community. This position requires a proactive, organized, and detail-oriented individual who thrives in a dynamic media environment. 

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Administrative Support: 

• Perform administrative tasks as directed by NCTV Directors to ensure seamless station operations.

• Prepare, produce, and distribute meeting minutes for staff meetings.

• Assist Department Heads with production and general station logistics. 

Communication and Coordination: 

• Monitor and respond to phone calls and general email account inboxes to maintain effective communication between community members and NCTV staff. 

• Coordinate studio and equipment bookings for members and clients.

• Key organizer tracking auction items and auction winners for fundraising initiatives.

Member Services Management:

• Oversee and facilitate all Member Services requests, including equipment check-outs and check-ins. 

• Work closely with the Production Coordinator to ensure no overlap or conflicts with reserved spaces for member use/production use.

• Train interns and assistants on Member Services protocols.

• Manage the Member Services database, ensuring accurate records and performing regular outreach and maintenance.

Marketing and Production Support: 

• Print, laminate, and distribute marketing materials and production-related documents.

• Assist in collecting and organizing programming details for fundraising campaigns, including creating and distributing social media content as directed.

Facility Maintenance and Organization:

• Maintain the cleanliness, organization, and professional appearance of station facilities, including the lobby, classroom, studio, and restrooms.

• Prepare classrooms for educational sessions, board meetings, and staff meetings.

Archiving and Database Management:

• Archive program materials and maintain organized databases for easy access and retrieval.

Other Responsibilities:

• Support the organization’s mission by taking on additional duties as assigned by the Directors.

Qualifications and Skills:

• Strong organizational and multitasking abilities. 

• Excellent written and verbal communication skills.

• Proficiency in database management and general office software, including Google Suite and Monday.com

• Ability to work collaboratively in a team-oriented environment.

• Attention to detail and a proactive approach to problem-solving.

• Thrives in hospitality-driven interactions, as it pertains to member outreach and services.

• Familiarity with media production and equipment is a plus, but not required. Training is available

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Sounds like a good fit? Email your resume to NCTV.

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